Property Administrator - Washington, DC

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Duties and Responsibilities

• Provides direct administrative support to Management and Chief Engineer.
• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended.
• Maintain and update employee, client and customer contract data bases.
• Organize, compile and prepare reports for distribution.
• Organize department lunches, meetings, events and business travel.
• Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm.
• Enforce compliance with insurance requirements among tenants.
• Establish the new tenant welcome and orientation program.
• Develop, revise, coordinate implementation of property manual within portfolio.
• Process accounts payables (A/P) and accounts receivables (A/R).
• Obtain completed W-9’s from all vendors.
• Assist team with budget preparation.
• Assist management with monthly reporting.
• Responsible for monthly MES bill-back to clients.
• Responsible for invoicing tenants for any damage which they are directly responsible for.
• Prepare tenant memos and all communications as directed be manager.
• Responsible for SharePoint management and document loading.
• Follow up on all tenant requests to ensure completed to satisfaction.
• Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary.
• Prepare monthly tenant newsletter, daily security and janitorial reporting.
• Maintain daily tenant, employee and contractor’s contact.
• Assist the team with updating and implementing new property on-boarding.
• Review tenant services requests daily and note completion.
• Ensure that Best Practices and Core Charters are implemented at the property.
• Provide copies of utility invoices or information to either Servidyne or Energy Star monthly.
• Distribute documents to Lease Administration.
• Scheduling use of materials to be moved into or out of property.
• Draft contracts as requested by managers within 24-48 hours of the request.
• Enter work orders into electronic program for maintenance requests.
• Prepare and lead Quarterly table top discussions with Team Members.
• Collect HVAC PM Service contracts from Tenant’s in accordance with the Lease Agreement on an annual basis.

Requirements

• High School diploma or general education degree (GED). BS/BA preferred
• One to three months of related experience

Highly Desirable Attributes

• Ability to interpret a variety of instructions both written and orally.
• Proficient knowledge of Microsoft Word, Excel and Powerpoint.
• Must be able to work overtime as required.

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Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.