Senior AR Finance Administrator - Warsaw, POL

JLL WORK DYNAMICS CLIENT FINANCE

JOB DESCRIPTION

We are looking for a Finance Administrator for our Work Dynamics Department

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Sector overview

Great opportunity to join our Central Team within Work Dynamics team established in Warsaw (Poland) supporting financial facilities management functions across multiple accounts.

Our team secures financial service deliver for 60+ corporate clients across EMEA region out of the Warsaw HUB located in Spire office. Facility maintenance goes far beyond only fixing broken doors or keeping up on HVAC maintenance. It’s a cumulative, complete oversight of everything that keeps a building running on a day-to-day basis. It considers every element of facilities, deals with duty delegation, involves internal and external personnel, and leverages facilities into strategic operational plans and impacts its ultimate value. Facilities touch every part of a company’s operations and are integral to the strategic initiatives it puts forth. Our finance team in Warsaw supports the operational teams across region in preparation of operational budget for managed facilities, monitoring budget spent, keep the track records of committed savings to our clients, reports financial results to clients and to JLL internally.

Role summary

The AR Finance Administrator is responsible for raise Client pro-forma invoices, manage cash allocation as well as generating standard AR reporting pack.

Location: Warsaw (our office is located in the Warsaw Spire building)

Operating model: Hybrid work (combining office and remote work)

Type of contract: contract of employment

What this job involves

• Raise client proforma invoices as per instruction provided by other finance teams
• Manage cash allocation
• Generation of AR standard reporting pack
• Support month end close process (AP, AR, GL functions)
• Maintain invoice trackers and cashbooks
• Request credit notes to be raised in Peoplesoft or for outsourcing provider
• Input issued JLL invoices into Client system, if required
• Transitions of new clients
• Query resolution support
• Cooperation with extended team in Gurugram and client facing teams

Requirements

• Good English - min. B2 level
• Basic accounting and finance process knowledge required
• Should be proficient in MS Excel, PowerPoint and Word
• Customer Service: Commitment to solve requests and problems
• Good interpersonal skills to manage diverse range of service providers, client representatives and JLL stakeholders
• Demonstrated ability to manage multiple deliverables on a daily basis
• Familiarity with E1(JDE) and People Soft financial systems is advantageous
• Previous working experience in the real estate or BPO industry will be much appreciated

What we offer

• unique opportunity to gain experience in multi-functional and multi-national environment
• Flexible working hours (8-18)
• Access to internal Learning Platform with multiple trainings oriented for professional growth
• Full work comfort – private medical care, life insurance, access to MyBenefit platform
• Budget for development (including language courses and others), clear career path with the possibility to gain experience in international environment
• Team building and corporate events
• Charity initiatives
• Referral program
• Hybrid work model combining office & remote work

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.