Executive Administrative Assistant - Washington - GM Public Policy Office - Republic Square 1 - Office

Job Description

Work Arrangement

This role is categorized as hybrid. This means the successful candidate is expected to report to the GM Global Public Policy office in Washington, D.C. three times per week, at minimum.

The Role

This position will provide administrative support for the Regulatory Affairs and Transportation Technology teams by navigating through shifting priorities and enabling the Vice President of Global Regulatory Affairs and the Directors to meet the organization's goals. This position will work both within the Global Public Policy team and across the company.

This role requires a high degree of accuracy, coordination, and collaboration to manage a broad scope of tasks and responsibilities. These include schedule and calendar management, meeting agendas, staff communications, coordination of travel, expenses, and events. A successful candidate for this position will be someone who has consistent attention to detail, robust organizational and reasoning skills, outstanding communication skills, and the ability to handle all responsibilities in a discreet and efficient manner. Expert level use of MS Office products is also a requirement.

What You’ll Do

• Schedule complex meetings and maintain multiple calendars;

• Coordinate and schedule domestic and international meetings;

• Arrange travel including the management of necessary travel documents and other travel compliance needs;

• Manage expense reporting;

• Conserve executive time by assuming administrative details;

• Handle global correspondence, email, and phone calls;

• When appropriate, respond to global email requests on behalf of VP Regulatory Affairs and the direct leadership team (e.g., RSVP to invitations, coordinate meetings, provide bios, executive photos, maps/directions, etc.);

• Support the development of various PowerPoint presentations, written reports, letters, etc.;

• Complete various ad hoc assignments as requested with minimal supervision;

• Maintain electronic filing system, records, confidential files, and GM specific reports;

• Manage team’s completion of required corporate training and other programs (ILM); and

• IT / Cell phone / Phone / Conference Call assistance.

Additional Job Description

Your Skills & Abilities (Required Qualifications)

• High School diploma or equivalent is required.

• 7+ years of experience as an executive assistant supporting Senior Management / Executives.

• Experience managing domestic and international travel itineraries, travel arrangements, and expense tracking.

• Excellent organizational skills with an ability to think proactively and prioritize work.

• Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure.

• Strong written and oral communication skills.

• Problem solving using independent thought and decisiveness.

• Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint).

• High level of integrity.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:
• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values; 
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers.   We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an individual's protected characteristics. For purposes of this policy, “protected characteristics" include an individual's actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.  If you need a reasonable accommodation to assist with your job search or application for employment, email us at Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.​