COMPLETE Executive Secretary, DPEP Tech & Digital - Kissimmee, FL, USA

Job Posting Title:

Executive Secretary, DPEP Tech & Digital

Req ID:

10065769

Job Description:

About the Role & Team

Seeking a strong candidate with a self-starter mentality who is flexible and able to prioritize to support technology executives within Disney Parks, Experiences and Products (DPEP) who are both local to FL and remote. This role contributes to the overall success of the team by coordinating confidential and complex administrative tasks with limited direction providing a high level of service and support in close partnership with the direct leaders team.

What You Will Do

• Screen and prioritize incoming meeting requests, email, and phone calls

• Manage a complex calendar with the ability to coordinate constantly evolving calendars and last-minute urgent meetings among executive teams operating across multiple time zones

• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, etc.

• Own and update the organization distribution lists for Slack, Email, by geography and function

• Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers. This person is resourceful and will find the answers to questions if they do not already know the answer.

• Be responsible for the welcoming and on-boarding of new employees, obtaining resources, ensuring a smooth start.

• Planning/Coordination of Travel.

Required Qualifications & Skills

• 3-5 years administrative experience and/or equivalent experience

• Ability to work across diverse teams with high quality and professionalism to internal and external members of team

• Strong interpersonal and communication skills; ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs

• Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in giving above and beyond the basic job duties

• Resourceful and comfortable independently navigating the unknown

• Apply critical problem-solving skills to work through challenges

• Proven ability to demonstrate sound judgment on behalf of the executive

• Strong organizational and time management skill to proactively support the executive

Preferred Qualifications

• Skilled in designing dashboards on programs, like SmartSheet or similar, to support portfolio metrics

• Proficiency in presentation technologies such as PowerPoint, Google Docs, and/or Keynote

• Proficiency in Adobe Suite, specifically for creating graphics and video

Job Posting Segment:

Technology & Digital

Job Posting Primary Business:

Commerce

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Kissimmee, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2023-10-11