COMPLETE Medication Sourcing Administrator - Day Shift, Mansfield Hospital - MANSFIELD HOSPITAL

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Job Description Summary:

JOB SUMMARY
The Medication Sourcing Administrator develops, deploys, maintains, and refines medication sourcing strategies for OhioHealth's Pharmacy operations on a system wide basis. This role is responsible for determining appropriate stock levels, balancing inventory turns with unpredictable and persistent medication supply channel disruptions to meet dynamic patient needs within the highly complex pharmaceutical industry while serving as gatekeeper for the organization's medication spend, in excess of $70M. This position will engage/influence key internal and external stakeholders to achieve optimal clinical and financial outcomes. The Medication Sourcing Administrator will develop demand planning analyses and forecasting models to seamlessly deplete stock ahead of formulary driven product conversions and/or medication shortage driven utilization shifts. This role is also responsible for evaluating processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements (including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800), TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations. They will serve a key role in the establishment of a system wide medication sourcing strategy requiring the coordination of key decision input factors from multiple, disparate pharmacy information systems.

MINIMUM QUALIFICATIONS
Bachelors Degree in Business Administration, Healthcare/Finance/Supply Chain related field or 3-5 years experience in business administration, healthcare, finance or supply chain role


SPECIALIZED KNOWLEDGE
Degree in Business Administration, Healthcare/Finance/Supply Chain related field or 3 - 5 years Experience in business administration, healthcare, finance or supply chain role. Strong data analysis and analytical skills. Project management related skills. Excellent computer skills, Microsoft Suite of products, financial and inventory management systems. Knowledge of inventory management theory and practices; Process improvement methodologies. Proven professional customer service and training skills. Expert in sourcing clinical and non-clinical services and supplies. Excellent communication and problem resolution skills. Experience with or knowledge of accounts payable, contracting, inventory, data integrity and receiving processes. Pharmacy/Healthcare Supply Chain Services knowledge with a good understanding of the procurement cycle, pharmacy operations, healthcare services, supplies terminology and a broad understanding of a multi-hospital system or IDN. 5 -7 Years of Experience with increasing responsibility focusing on pharmacy operations and inventory analysis. Prior inventory management Experience .

DESIRED ATTRIBUTES
Masters Degree in Business Administration, Healthcare/Finance/Supply Chain related field PeopleSoft Financials and other related hospital information systems. Knowledge of Visio Professional and Six Sigma tools Awareness of the requirements by OSHA, Joint Commission, HFAP, Infection Control, and other agencies that govern the operations of the health system 7-10 years of procurement and inventory management experience in a Pharmacy/Healthcare Supply Chain Services role Past success in helping define, develop and implement process improvement plans Demonstrated ability to lead across and help execute Pharmacy Supply Chain initiatives

INFORMATION SECURITY
Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.).
Ensures privacy and security of information entrusted to their care.
Uses company business assets and information resources for management-approved purposes only.
Adheres to all information privacy and security policies, procedures, standards, and guidelines.
Promptly reports information security incidents to the OhioHealth Information Security Officer.

RESPONSIBILITIES AND DUTIES

40%
Medication Sourcing Assess, prioritize, and implement medication sourcing strategies to meet dynamic patient needs within highly complex pharmaceutical industry Demonstrate effective financial stewardship while overseeing OhioHealth's medication sourcing activities in excess of $70+M annually Engage key internal and external stakeholders Pharmacy, Clinical Operations, System Support Functions, Vendors, Wholesalers/Suppliers, Group Purchasing Organizations, et al. through the demonstration of effective 360 leadership to achieve optimal clinical and financial outcomes Determine appropriate stock levels, balancing inventory turns with unpredictable and persistent medication supply channel disruptions Develop demand planning analyses and forecasting models to seamlessly deplete stock ahead of formulary driven product conversions and/or medication shortage driven utilization shifts Analyze inventories for multiple hospital locations to identify opportunities for improved inventory management including increased inventory turns, reduced obsolescence, and increased accuracy. Utilize formal inventory management techniques to analyze inventories for opportunities to design or modify inventory methodologies Manage pharmaceutical and biologic recalls. Identify viable alternatives to address drug shortage situations
20%
Pharmacy Information Systems Administration Manage databases, including complex inventory algorithms/billable to shippable unit conversions/barcode technology, to assure optimal downstream 340B compliance, charge capture/revenue integrity and pharmacy spend/expense management Coordinate the alignment and bridging of multiple, disparate IS systems in an increasingly complex segment of Pharmacy Services in support of key organizational priorities for compliance, operational continuity, future state business needs, and financial stewardship Develop and maintains competency in multiple PIS systems across the enterprise, including systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Serves as PIS subject matter expert for key stakeholders including, but not limited to systems access, analytics, business intelligence, and technical assistance. Engages key internal and external stakeholders to define PIS needs to support future state business requirements and ensure operational continuity
20%
Project Coordination and Process Improvement Evaluate processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800 , TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations Establish system wide processes and strategies for medication handling to assure continued success in revenue integrity and assuring utilization initiative compliance in systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Collaborate with key internal and external stakeholders to develop strategies for meeting system related procurement and inventory goals Partner with key external suppliers to assess and implement pharmacy supply chain improvement opportunities Utilize formal process improvement techniques including Six Sigma, Quality Management, and Lean Thinking principles to improve operations including inventory management, purchasing/receiving, and distribution functions e. g. P&T related formulary standardization including identifying preferred NDCs and super-orderable s Serve as key customer liaison for pharmacy procurement issues and projects, reports and presentations to senior system leaders including Pharmacy, Finance, Supply Chain and Vendors VHA/novation, AmerisourceBergen, EXP, Safecor, Med Count etc.
20%
Sourcing Compliance Evaluate processes/workflows/databases to establish/execute strategies for mitigating organizational risk associated with state/federal regulatory requirements including SBOP, DEA, FDA, DSCSA, 340B, USP 797/800 , TJC accreditation standards, safety considerations/recalls, contract compliance requirements and product pedigree/chain of custody/fiscal integrity considerations Oversee system wide processes and strategies for medication handling to assure continued success in revenue integrity and assuring utilization initiative compliance in systems supporting core operations for all locations within OhioHealth's geographic footprint Epic, Paragon, Sorian, etc. Complete daily perpetual inventory database maintenance including 810 processing/invoice matching, purchasing/receiving, drug catalog maintenance, and other 340B related activities. Maintains accreditation requirements, appropriate licensure and assures compliance with appropriate regulations and standards of care and quality JCAHO, OSHA, CLI a and State of Ohio, Federal local requirements as well as internal and external regulatory procedures. The major duties/ responsibilities and listed above are not intended to be all-inclusive of the duties, responsibilities and to be performed by associates in this job. Associate is expected to all perform other duties as requested by supervisor.

AGE SPECIFIC COMPETENCIES
Knowledge and application of growth and development principles.
Utilization of effective communication strategies.
Implementation of specific technical factors.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific Vision abilities required by this job include close Vision, distance Vision, and color Vision. Please indicate activities applicable to this position and their Level of frequency by using the following scale, where 1 = Rarely, 2 = Occasionally, 3 = Frequently, 4 = Consistently. Walking = 2 Sitting = 3 Pushing = 1 Pulling = 1 Climbing = 1 Stooping = 2 Kneeling = 2 Standing = 2 Reaching = 2 Manual Dexterity = 4 Use of hands = 4 Talking = 4 Lifting over 50 pounds = 1 Lifting under 50 pounds = 3 Hearing - Conversation = 4 Hearing -Other Sounds = 4 Vision - Acuity Near = 4 Vision - Acuity Far = 4 Vision - Color Vision = 4 Work environment: While performing the duties of this job, the employee is (1, 2, 3 or 4) exposed to:Wet or humid conditions (non-weather) = 1 Moving mechanical parts = 2 Work in high, precarious places = 1 Fumes or airborne particles =2 Toxic or caustic chemicals =1 Outdoor Weather conditions = 1 Extreme cold (non-weather) = 1 Extreme heat (non-weather) = 1 Risk of electrical shock = 1 Work with explosives = 1 Risk of radiation = 1 Vibration = 1 Level of noise typical in the Work environment: for this job.__ VERY QUIET conditions__ QUIET conditions X MODERATE noise __ LOUD noise__ VERY LOUD noise

OSHA BLOOD BORN PATHOGENS EXPOSURE
Limited Exposure

Minimum Qualifications:

Bachelor's Degree

Degree in Business Administration, Healthcare/Finance/Supply Chain related field or 3 - 5 years Experience in business administration, healthcare, finance or supply chain role. Strong data analysis and analytical skills. Project management related skills. Excellent computer skills, Microsoft Suite of products, financial and inventory management systems. Knowledge of inventory management theory and practices; Process improvement methodologies. Proven professional customer service and training skills. Expert in sourcing clinical and non-clinical services and supplies. Excellent communication and problem resolution skills. Experience with or knowledge of accounts payable, contracting, inventory, data integrity and receiving processes. Pharmacy/Healthcare Supply Chain Services knowledge with a good understanding of the procurement cycle, pharmacy operations, healthcare services, supplies terminology and a broad understanding of a multi-hospital system or IDN. 5 -7 Years of Experience with increasing responsibility focusing on pharmacy operations and inventory analysis. Prior inventory management Experience .

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Pharmacy - Admin

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment