Receiving Clerk - Four Seasons Minneapolis | FourSeasons Job

The Four Seasons Hotel Minneapolis seeks a Receiving Clerk to join our talented team! 

Be a part of Four Seasons Hotel Minneapolis where we foster connection, celebrate character and develop craftsmanship. Join our uniquely-talented team, and we will support you in doing your best work. Whether you’re inspired by our culture, incomparable views of the Mississippi River or two-time James Beard Award-winning native Minnesotan chef, discover why your future is here.  

About the role  

Basic Purpose: Check all incoming goods against delivery orders and invoices, food specificationsand purchase records to ensure that the type, amount, priceand quality of items received and ordered are correct. Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-foodand beverage on a timelybasis. Ensure all goods received are delivered to the correct storage place/holding area. Maintain the highest level of business integrity in dealing with vendors and delivery persons.  

What you will do 

• Maintain harmonious and professional relationshipwith co-workers, supervisorsand all departments to promote effective receiving.  

• Comply withFour Seasons’Category One and Category Two Work Rules and Standards of Conduct as set forth inEmPact.  

• Maintain a firm and amicable relationship with vendors’ delivery persons.  

• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.  

• Understand qualitystandards of the hotel.  

• Ensure that all non-food and beverage deliveries coincide with an approved purchase order.  All deliveries without purchase orders must be investigated and mostly rejected.  

• Maintain an up to datefile of the receiving copy of all approved purchase orders.  All purchase orders must clearly statethe status of delivery (i.e.open or partial).  

• Inspect the physical condition, check qualityand count or measure the quantity and weight of all items or supplies at the time they are received and before they are placedin storage.  

• Inspect food quality at receiving.  Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Director.  

• Accept delivery of engineering, retail, spa and flowers and other specialty items and contact originating department for verification and inspection of goods.  

• Ensure all deliveries are received at the designated receiving area only.  

• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.  

• Request for credit is completely filledout for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.  

• Ensure that all Receiving Reports inclusive of food, beverage, non-foodand beverage are done daily on a timelybasis.  

• Update electronicPurchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.  

• Check all postings against Edit Report prior to generating the Daily Receiving Report.  

• Ensure that a "Goods Received w/o an Invoice Form" is completely filledout for any goods received in this manner.  

• Ensure that all food and beverage deliveries are received in conjunction with the order forms.  

• Check and match receiving documents to electronic purchase orders daily to verify price quotations, andreport any discrepancies to the Director of Purchasing.  

• Inform the Director or Assistant Director of Purchasing in the event ofany returns, shortages, or no showdeliveries immediately.  

• Assistas necessary with all month end, quarterly or annual inventories of food, beverage, operating equipmentand supplies.  

• Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage.  

• Ensure loading dock and receiving areas are kept secure, cleanand organized.  

• At all times, comply with food hygiene standards.  

• Conduct temperature recordings of vendor chiller trucks, chilled and frozen food.  

• Check shelf life and expiry of food and beverage products and alert the Director of Purchasing.  

• Assistwith regular cleaning and re-organization of storerooms.  

• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.  

• Perform any additionalduties as assigned by the Director of Finance/Assistant Director of Finance or Director of Purchasing.  

• Ensure that the department works closely with the Chef and the Food & Beverage Director to purchasethe highest quality products while constantly searching for mostcompetitive price.  

• Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or management agreement.  

• Coordinate and participateas necessary in all month endor quarterly inventories of food, beverage, operating equipmentand supplies.  

• Participate in the annual circulating Operating Equipment inventory and assistin review and reconciling the discrepancies  

• Support the food hygiene, Safety Committeeand Green initiatives.  

What you bring 

• High school/college education or equivalent experience 

• Minimum one year experience in related position, preferably in hospitality industry 

• Ability to read, speak, and write English 

• Ability to operate computer equipment  

What we offer 

 We care for our team members through competitive compensation packages and the following complimentary, market-leading benefits: 

• Wage: $22.91 per hour 

• Comprehensive health and vision insurance 

• Discovery nights at Four Seasons Properties around the globe 

• Holiday and vacation pay 

• Daily meals inspired by award-winning chefs 

• Complimentary uniforms and uniform care 

• Sick pay, disability coverage, and life insurance 

We also offer opportunities for career development and advancement and the following rewards in support of their work-life balance: 

• Parking discounts 

• Staff lounge and cafeteria space with city view 

• Up to eight weeks of parental leave pay 

• Fur baby insurance 

• 401(k) retirement plan 

• Discounted accommodations at Four Seasons properties worldwide 

• Dental coverage available at a discounted rate 

Learn more about Four Seasons Hotel Minneapolis and Four Seasons Hotels & Resorts by visiting us below: 

Instagram: @FSMinneapolis  

Facebook: https://www.facebook.com/FourSeasonsMinneapolis 

LinkedIn: https://www.linkedin.com/company/four-seasons-hotels-and-resorts/jobs/ 

Learn more about who we are: We Are Four Seasons  

Candidates must have valid work authorization for the U.S.