Facilities & Office Assistant - Canada - Ottawa

Career Growth, Flexibility and Collaboration!

Entrust is dedicated to keeping the world moving safely by enabling trusted identities, payments, and data protection around the globe. Headquartered in Minnesota, we offer our colleagues the ability to work globally, in a flexible and collaborative environment. Our team makes an impact!!

The Company: Entrust relies on curious, dedicated and innovative individuals whom anticipate the future and provide solutions for a more connected, mobile and secure world. Entrust’s technologies and expertise help government agencies, enterprises and financial institutions in more than 150 countries serve and safeguard citizens, employees and consumers.

We Believe: Securing identities is most effective when we value all identities. We are committed to ensuring that, through diversity and inclusion, the many voices that make up our communities are heard. From unconscious bias training for managers to global affinity groups that create connections both within and across our enterprise, Entrust expects and encourages all individuals to accept and respect one another. And, of course, to be themselves.

We’re looking for a Facilities & Office Assistant

Under the direction of the Supervisor of Office & Facility, the Facilities & Office Assistant is responsible for supporting general maintenance activities at the Kanata office and providing a wide range of general office support. At Entrust’s facility, you can expect to be working amongst a friendly and inclusive community of colleagues. To be successful in this role, your strengths will include a love of collaboration, problem solving, and helping others.

This role is fully onsite from our office located in Kanata, ON.

• We offer flexibility

• We offer a diverse work environment

• Futureproof your career with a job in information security

 

How you will make an impact: 

• Perform upkeep and maintenance duties such as furniture moves & basic repairs, spot painting, interior cleanup and coordination of work by external vendors (such as electrical, minor construction, etc.)

• Oversight of site equipment such as HVAC and UPS and corresponding vendor relationships.

• Replenish and tidy coffee stations, including stocking necessary supplies, disposing of expired items, emptying dishwasher, etc.

• Place coffee and office supply orders, following standard inventory guidelines.

• Reconcile supply invoices against orders for accuracy prior to processing.

• Staff Reception desk as needed.

• Assist with new colleague onboarding, including desk set up, producing access card, etc. May conduct site tours as needed.

• Actively manage physical access credentials and office security for Kanata office.

• Assist in site functions/events, including room set-up/teardown ordering catering, clean up, etc.

• Perform other activities such as secure wastepaper and equipment collection.

• Perform irregular "seasonal" prep and cleaning activities, such as laying down/removing winter mats.

• Primary contact point of contact for visitors and couriers. 

• Shipping small equipment and documents within Canada, arranging shipment and return of colleague IT equipment as required.

• Be aware of and comply with all workplace safety policies, always prioritizing safe working practices.

• Other tasks and general labour, as assigned.

 

Qualifications:

Basic Qualifications

• High school diploma

• Driver’s license and access to vehicle

• Minimum 2 years related experience

• Ability to obtain Canadian Secret Clearance

• Ability to lift up to 50 pounds and stand for 2 or more hours at one time

• Ability to operate site equipment (manual pallet jack, hand and power tools)

• Strong customer service skills

• Strong verbal and written communication skills

• Proficiency in the use of Microsoft applications such as Word, Excel and PowerPoint

• Demonstrated ability to succeed in collaborative work environments

• Flexible availability to work outside of regular business hours as needed

• Must be able to lawfully work within Canada

Preferred Qualifications

• Knowledge of WHMIS and other workplace health & safety guidelines and legislation

• Experience in developing and implementing working documents and procedures

• Prior experience working in a fast-paced environment

Why Should You Apply?

• Leader in the security industry

• Friendly, supportive & knowledgeable teams

• Opportunities for on-the-job training

• You’ll help secure identities!

 

For more information, visit www.entrust.com.  Follow us on LinkedIn, Facebook, Instagram, and YouTube.

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For US roles, or where applicable:

Entrust is an EEO/AA/Disabled/Veterans Employer

For Canadian roles, or where applicable:

Entrust values diversity and inclusion and we are committed to building a diverse workforce with wide perspectives and innovative ideas. We welcome applications from qualified individuals of all backgrounds, and we strive to provide an accessible experience for candidates of all abilities.

If you require an accommodation, contact accessibility@entrust.com.

Recruiter:

Xochitl Ticas Lara

Xochitl.TicasLara@entrust.com