The role is responsible for end to end governance of the Invoice to Pay process includes but not limited to governance on Vendor master, PO setup, GRIR exceptions, vendor payments, compliance to direct taxes (TDS) and GST related regulations. This includes oversight for the outsource service providers responsibilities around these activities including SLAs compliance, operating level agreements for OSP inputs such as agreed timelines, as well as support responses to queries and escalations, invoice issues or discrepancies, review of reconciliations, support clearing of open items and perform month end activities. The analyst will need to be the SME and support the Hub to set up Shopping Carts / PO, drive the settlement process, act as a key contact for vendors, perform analytics over the AP process within the HUB (GR/IR analysis, accruals), where they need to process supplier and employee payments as per the agreed timelines, respond to queries/ escalations, audit/ issue resolution of invoices (as required), and review reconciliations, resolve/ clear open items and perform month end activities. Responsible as the process and control owner for the AP processes, including ensuring the maintenance of accounts payable records including the review of operating performance of the OSP. . Applies basic understanding of the financial statements in the processing of the accounts payable liabilities and owns the distribution of checks to fulfill these liabilities.
Responsibilities
Functional Responsibilities 1. Coordinate with business and help them in creation of SAP shopping carts/Purchase Requisition. 2. Ensure Statement of Authority and procurement policy is followed for the HUB procurements. 3. Ensure all business exposure is captured with the approved Purchase Orders, if any exposure is not covered, coordinate with business to convert the same with a purchase order. 4. Resolve issues with outsourced AP, T&E and Payroll providers (OSPs), namely IBM and Allsec, including management of SLAs and performance, as well as input to OSPs (operating level agreement requirements) to ensure integrity of OSP work. 5. Ensure accruals are followed-up and get the appropriate expense recorded subsequently. 6. Payment proposal review and execution as per contractual terms. Ensures accurate withheld of TDS on payments. 7. Preparation of TDS reconciliations. 8. Prepares analysis of accounts, as required. 9. Concur Configuration- setup/extend new expense types, update T&E audit rules, update business expense threshold. 10. Knowledge of SEZ compliance 11. Transfer Pricing documentation for the income coming cross charges for various IT projects, Software, licenses, and other technical services. 12. Prepare month over month Head count analysis to ensure accurate mapping of employee to correct cost centers. Ensure people are moved to the core cost center after transition is completed. Collect confirmation for the new joiners cost center, role change, bench to core operations etc. Each reason for the inaccuracy to be documented and appropriate adjustment should be recorded in time. People Responsibilities 13. Act as the primary P2P contact for the Hub 14. Be seen as a “go-to” information resource for other team members. 15. Liaise with management team to ensure projects are aligned with the Atlas AP vision.
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Qualifications
- Bachelor’s degree or equivalent experience required
- Overal 5 years of finance work experience, including 3 years in Core Accounts Payables.
- Strong understanding about GRIR clearing, 3 ways match invoice processing, vendor invoices withholding tax, GST reconciliations, vendor payments, month end accruals, and Balance Sheet Reconciliation.
- Business & Strategic Acumen: Understands basic business models and general strategies
- Financial Statement Acumen: Understanding of income statement, balance sheet and cash flow statement
- Performance Reporting & Analysis: Creates and produces basic performance reporting and analytics
- Customer Value Optimization: Understands and assembles basic customer and product financial information
- Cost Productivity Management: Understands how to translate P&L and B/S into Profit Center specific cost, asset and liabilities.
- Controls, Compliance & Risk: Executes basic internal control procedures with regularity and proficiency
Essential
- Proven ability to lead people and change
- Able to communicate change effectively across different levels of the organization
- Strong interpersonal, written and oral communication skills
- Strong analytical skills
- Compliance and controls experience
- Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.
More Information
Application Details
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Organization Details
PepsiCo
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