Personal Assistant - UK - Reading, United Kingdom

A bit about PepsiCo

PepsiCo UK is home to some of the world's most loved food and drink products. Making every day favourites like Walkers, Quaker, Doritos, Pipers and Monster Munch, to name a few! We have a fantastic reputation for developing and launching products that our consumers love. PepsiCo products are enjoyed by consumers around the world more than one billion times a day in more than 200 countries and territories. The company generated $91 billion in net revenue in 2023. In the UK we pride ourselves on being a great place to work and in 2023 have been awarded the Times Top 50 Employers for Gender Equality (formerly Times Top 50 Employers for Women) for the 18th year in a row and Top Employer for the 12th year in a row. Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability at the centre of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people. For more information, visit www.pepsico.com

About the role

We’re on the lookout for a motivated, professional and confident Personal Assistant to join our UKBU team supporting 2 Senior Directors and 2 Marketing Director. The role is incredibly varied and will support both the Marketing and Commercial leads.

The right candidate will be someone who is highly organised, able to manage multiple diaries and work in a busy and sometimes pressurised environment. You’ll be able stay calm under pressure and keep up in a fast paced office environment with a positive attitude and willingness to get involved. This is a busy role where you will need to think on your feet, you will need to be able to plan and effectively prioritise your workload. A positive attitude is absolutely essential. The team is looking for an enthusiastic PA who is a whizz at Outlook and PowerPoint and isn’t fazed by an ever changing agenda!
Role will be responsible for:

• 2 x Senior Director (Marketing and Commercial).
• 2 x Directors (Marketing).
• Wider team – low level support with ad hoc requests, only when they can accommodate and in order of priority.

Diary Ownership: Diary management is an important part of this role, diaries are extremely busy and ever changing. You will need to be very comfortable with Outlook as well as being able to multi task, prioritise, negotiate and be persuasive.

Travel Arrangements: You’ll be responsible for organising all travel arrangements for your direct managers, which may include global travel and you will be expected to pull together detailed travel itineraries to specific manager requirements, sometimes across multiple time zones. As part of this, you will also be responsible for processing all expense claims on Concur for your managers.

Events Management: This will include setting up and arranging internal meetings and all the necessary equipment. Your responsibilities can vary from setting up a team meeting, to organising a whole function meeting/event. You are also expected to support the HQ events held at the Green Park office when support is requested.

Collaboration: you will work with a number of PA’s across the business and possibly sometimes across time zones, so you need to be able to work with different personalities and build strong relationships within this group.

Systems: You will use your IT skills to pull together presentations, raise Purchase Orders and put forward Managers’ expenses, so being comfortable with systems would be a distinct advantage.

• Previous PA experience in a busy environment is essential (reporting to more than one manager).
• Ability to manage own workload, prioritise and think on your feet.
• Great attention to detail (especially when checking documents & diaries).
• Experience of co-ordinating and managing successful meetings and events.
• Ability to work with high integrity and confidence (will be exposed to sensitive information).
• Manage and prioritise several competing requests at a time.
• Experience of arranging travel for managers.
• Flexibility to adapt to a constantly changing environment.
• Ability to build strong relationships throughout the business.
• Strong computer skills on Outlook, PowerPoint, Word and Excel.

Why PepsiCo?

We offer a competitive salary, critical Illness cover, flexible working, discounted gym membership, market-leading health and wellbeing support, generous company pension plus so much more. In 2024 we have enhanced our extended parental leave offering, now paying in full for 26 weeks of maternity leave and 10 weeks for paternity leave for those who have the respective length of service. We’re also pushing our benefits to be more pep+ by offering electric cars through salary sacrifice with a partnership with Octopus Energy. 

We pride ourselves on our superb work force. The people in this business genuinely care about doing a great job! We have a common goal - strive to continuously improve our business performance and our own personal development. With the majority of the executive team having been promoted organically, we are continually developing and encouraging our employees to push themselves further and offer them support with their continual learning. Career progression is incredibly important to us and we provide great opportunities to grow a long term career. 

A space to be y( )u

We want each and every PepsiCo employee to feel comfortable just simply being who they are and bring their full self to work. We celebrate what makes us all unique and know that to truly represent the communities around us we must reflect them in our workforce. That’s why we’ve empowered our employees to champion diversity and set up grassroots groups to drive our diversity and inclusion agenda from the ground up, embedding it in our culture. To find out more about our Employee Resource Groups (ERG’s) ask our team.

We are an equal opportunity employer and comply with the Equality Act 2010, we value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or maternity, marital/civil partnerships, religion or belief, sex or sexual orientation, gender, gender identity or gender reassignment, disability or race including; colour, nationality, ethnic or national origin.

 Reasonable adjustment

To enable you to be at your best we will ensure you are provided with any physical or non-physical adjustments to support your participation in the job application and interview process. Please speak to the Recruiter directly about any support you need.