Executive Assistant - United States - Mountain View, CA

Career Growth, Flexibility and Collaboration!

Entrust is dedicated to keeping the world moving safely by enabling trusted identities, payments, and data protection around the globe. Headquartered in Minnesota, we offer our colleagues the ability to work globally, in a flexible and collaborative environment. Our team makes an impact!!

The Company: Entrust relies on curious, dedicated and innovative individuals whom anticipate the future and provide solutions for a more connected, mobile and secure world. Entrust’s technologies and expertise help government agencies, enterprises and financial institutions in more than 150 countries serve and safeguard citizens, employees and consumers.

We Believe: Securing identities is most effective when we value all identities. We are committed to ensuring that, through diversity and inclusion, the many voices that make up our communities are heard. From unconscious bias training for managers to global affinity groups that create connections both within and across our enterprise, Entrust expects and encourages all individuals to accept and respect one another. And, of course, to be themselves.

Position Overview: 

Join Entrust as the Executive Assistant supporting the Senior Vice President & General Manager for our Instant Issuance segment and President, Digital Security. This position will add value by providing personalized administrative support through strong administrative, organizational, and task-oriented work. The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks with discretion and a high level of business acumen.

Responsibilities:

• Coordinate all aspects of SVP’s weekly, monthly and quarterly meetings, including agenda preparation and technology setup (i.e., MS Teams, Zoom, RingCentral, etc.)

• Coordinate complex calendar management utilizing multiple time zones across the globe

• Manage complex travel reservations; domestic and international, and process passport and visa requests as needed

• Create, manage and monitor purchase requisitions and process expense reports

• Back up other executive assistants as needed

• Frequent interaction with employees from all parts of the organization

• Other administrative duties assigned but not limited to: Answer phones, compose letters and memos, create semi-complex spreadsheets and graphics, perform special projects, and manage and update databases

Basic Qualifications

• Minimum 5 years of administrative assistant experience

• Proficiency in the use of applications such as Word, Excel and PowerPoint and Oracle

• Must be able to lawfully work within the US and have unrestricted work authorization for US

Preferred Qualifications

• Excellent organizational skills with  a strong attention to detail and follow up

• Ability to work and act independently

• Ability to multitask within a fast-paced environment and meet stated deadlines

• Ability to learn and utilize a variety of technology solutions to run hybrid meetings

• Ability to work with a positive, and “can do” attitude across the organization representing the Senior Leadership Team

• Demonstrate commitment to Entrust’s mission, values, and behaviors by leading, acting, and behaving in a manner consistent with these values.

• Represent and support work environment, through activities and participation on company committees

• Strong interpersonal skills with the ability to collaborate with colleagues across the organization and globe

• Strong problem-solving skills

• Must be able to work with discretion and maintain confidentiality of sensitive information. 

Compensation Range:

The pay range for this position is 80,000 - 120,000 Pay ranges will vary and will be set in the applicable currency. Actual compensation will be determined based on geographic location, education, skills and experience. Please speak with the recruiter for more details.

For US roles, or where applicable:

Entrust is an EEO/AA/Disabled/Veterans Employer

For Canadian roles, or where applicable:

Entrust values diversity and inclusion and we are committed to building a diverse workforce with wide perspectives and innovative ideas. We welcome applications from qualified individuals of all backgrounds, and we strive to provide an accessible experience for candidates of all abilities.

If you require an accommodation, contact accessibility@entrust.com.

Recruiter:

Richa Srivastava

Richa.Srivastava@entrust.com